Channel creation should not involve automatic provisioning of SharePoint document library folder
Channel creation should not involve automatic provisioning of SharePoint document library folder (this including General channel)
I agree. This is really annoying. We have created an SP environment to act as our primary document storage solution/Intranet and now we have a bunch of folders from projects hanging around that have no relevance to the file structure of the system and are taking up more storage from duplicated files that departments have already created elsewhere in SP.
I see why MS have done it - to sell more storage - but it's not necessary.
We at least need the functionality to give us an option to prevent a teams channel from creating a folder.
Hello! Are there any updates to this question? I am running into the same need.
I need to unlink a Teams folder from SharePoint site so that the data in the teams folder do not update the folder in SharePoint and make the date unreliable
I want to delete a channel in my new Teams Site, however, the option doesn't appear as it says that Sharepoint has a compliance retention policy in place. I have been unable to find how to switch this off and I'm guessing I have to delete that site before I can delete the channel. I have never really got on with Sharepoint and since using it via Teams I can understand how frustrated I used to get with it.
Mark Gort commented
This one is related to this uservoice:
- https://microsoftteams.uservoice.com/forums/555103-public/suggestions/18603796-move-channel-folders-to-teams-folder - declined by the product team
And also this technet article describes this problem: https://techcommunity.microsoft.com/t5/sharepoint/restrict-permissions-for-top-level-folder-only/m-p/1172334
This is definitly a MUST HAVE for Teams... creating channel folders by default in team site in the ROOT of sharepoint library is a MESS as we grow the number of channels, for instance we create channels monthly to collaborate in monthly reports but the documents we want MUST be stored in another centralized folder with subfolders for each month, and the only ways are: 1) in the end to manually MOVE all files and folders created to there every time or 2) have Teams opened in one EDGE tab (for otehr tasks like forms etc) and the sharepoint folder with the docs opened in another EDGE tab :/
btw adding as a new tab in Teams works only for LIBRARIES, not to specific folders, this is another mess since we'd want only a particular folder deep inside a library and adding the library requires to navigate through it in the Teams tab much likje would do in sharepoint
There should have a menu in Team channel to move file/folder contents to another folder we'd want to, with a 'no override' option, then we'd be able to change the work folder for the channel to wherever and just go back to sharepoint and delete the default folder Team creates with the channel
It's unfortunate that there are several user voice entries for this viewpoint/suggestion, and therefore, there isn't a true, sense of the total number who actually think this is a good suggestion. It would be interesting to see what the total is and how much it would grow if all of the entries were combined into one.
Incidentally, rumor has it that channels are to become site collections to accommodate the desire to mimic Slack. Another who new nightmare in the making. If you think folders are confusing and anti-productive....just wait!
Subfoldering eventual obscures the content and can effect Search. It makes so much more sense to make a channel create a library. Could institute the ability for individualized security for the channels, which has been a big request. Metadata and views/filters would actually work.
Heather Maldonado commented
Let us choose where the folder is made. What if we don't want it in the document library, but another library we have set up in sharepoint altogether? And how about letting us choose if we want to use an existing folder or creating a new one? Why force the new one.
Robert Freeman commented
Linking to the Document Library is fine, but why create a folder? Each document library and list in the team site should have a setting to include or not include it in the Teams Tabs. This should work for all lists/libraries, including Pictures. Having to log in separately using a web view is a huge pain, at least give us single sign-on to SharePoint.
Eric Williams commented
I couldn't agree more. This is a very frustrating part of the integration of Teams and Sharepoint Team sites. Communication channels and file storage do not always (nor often, in my experience) get separated along the same lines. Forcing the user to create a directory below the Shared Documents library is very problematic.
Marc Salas commented
1) Adding a channel creates additional folders to the properly structured document library and that might disrupt the document library For example, DocLibrary has Project 1, Tools and Resources,.. and now a channel "Funny cats" which doesn't make any sense to have there.
2) The automatic provisioning should be optional and hierarchical, so that you can manage the Document Library to look how you like and to keep the conversations in MS Teams tied to particular topics/folders/areas of interest. Let's imagine we have a team with several projects, and creates a channel per project (Project 1, Project 2,..). Now, I would like to have an additional channel where we discuss about Project1> Requirements, Project1>Development.
Ideally, the Document Library would look like this, and each folder has associated it's own MS Teams conversation (with its tabs).
3) And creating a folder in SPO doesn't create a channel in MS Teams! It should be both ways! Then, every conversation/discussion is focused to a particular topic of interest (folder)!
Nick Chappell commented
Is there a way to vote this down! This is by far one of teams greatest features. Especially once you are using OneDrive to sync that team to your windows 10 experience, utter amazement!
I agree with is, as the folder complicates what should be a simple experience.
You can save email attachments to Office 365 groups and that list includes the Teams you have access to.
However if you save a file to a team, the file is saved to the document library, but not inside the 'General Folder'.
This makes sense, however it means that you cannot see the files saved, from the Teams interface - unless you create a new view, to see the parent directory... which would be a bit silly really.