How can we make Microsoft Teams better?

Backup, export, printing, archive options

Can Teams chat and activities data be exported, printed, archived, and backed up/restored? Within Sharepoint or elsewhere? This could be necessary for a few reasons both during projects and for historical records.

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    Anonymous shared this idea  ·   ·  Flag idea as inappropriate…  ·  Admin →

    36 comments

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      • Christina commented  ·   ·  Flag as inappropriate

        We are switching to a different tenant soon, so we would still like to have a way to export Teams data so we can port it to our new tenant. The "try this instead" options don't cover this scenario.

      • Anonymous commented  ·   ·  Flag as inappropriate

        I figured out an alternative ... you can login to MS TEAMS via Browser(https://teams.microsoft.com) .. go to the chat/channel that u wanna save ... ENSURE u SCROLL the whole conversation from line 1 .. then right click anywhere in browser window and save as HTML .. this saved the chat as html page .. It not a ideal solution but it serves the purpose 😄

      • Anonymous commented  ·   ·  Flag as inappropriate

        I need an URGENT basic feature. To export data to CVS, XLS to manage reports.... is this comming? I have a major deployment stopped because of this.

      • Pam nelson commented  ·   ·  Flag as inappropriate

        We are in a regulatory environment and our tasks, project work is archived, exported, and used for reports. We use other systems but would prefer to stay in Teams or planner if this can be arranged.

      • Dennis Brown commented  ·   ·  Flag as inappropriate

        Export to: Print, OneDrive, SharePoint, and Email are a must for an enterprise collaboration tool. Please add this functionality soon.

      • Anonymous commented  ·   ·  Flag as inappropriate

        Our people don't want to move from SharePoint Team Sites, because our back-up tools don't support Microsoft Teams. The data cannot be recovered from Teams because the IT admin did not creat the unlieing SharePoint Team Sites. We already had one case all data of the Team got lost. So either a prober Backup/Restore option should be in Teams. Or via an API or Microsoft Graph it should be possible for 3rd party vendors to do backup and restore.

      • Anonymous commented  ·   ·  Flag as inappropriate

        This is needed by operational teams using Teams - we don't want reliance on IT admins.

      • Jo Rhett commented  ·   ·  Flag as inappropriate

        This answer is woefully insufficient. Many people need to archive maintenance or incident history as part of their job, with zero role in IT administration. Suphatra please provide a real answer to this very necessary feature.

      • Anonymous commented  ·   ·  Flag as inappropriate

        We create a channel for each project and have maxed out the 100 channel limit. Without being able to archive or export we now have to delete old channels in order to create new ones. Alternatively upping the 100 channel limit would keep us from having to delete old channels to add new ones.

      • Chris commented  ·   ·  Flag as inappropriate

        Hey Everyone if you click your cursor into a conversation then CTRL + A for Select All and CTRL + V for Paste into Word then you will be able to copy a large portion of conversations as a work around until Microsoft get this feature implemented

      • Alex commented  ·   ·  Flag as inappropriate

        For the love of all that is holy.. the ability to export the data in a simple human readable conversation format is ABSOLUTELY ESSENTIAL to virtually any organization using this as a collaberative tool. You really missed the mark on this microsoft.

      • Anonymous commented  ·   ·  Flag as inappropriate

        Printing Conversations is critical.

        Ultimately printing by date range and/or flagged messages would be incredibly helpful too!

      • Rich Clancey commented  ·   ·  Flag as inappropriate

        It is hard to believe that there is no documentation covering how to do what is being suggested here. I've been stumbling through the security and compliance center without a clue, trying to find out how to access chat data from teams. Where can I find this information?

      • Anonymous commented  ·   ·  Flag as inappropriate

        My organization needs to save approvals for sale orders and I cant get them to use Microsoft teams with them being able to save the conversations on our server to specific folders. basically need an easy export option for users.

      • Paul S commented  ·   ·  Flag as inappropriate

        Hi there... I'm creating a team to keep track of all the projects my company are delivering, of which there are around 50-60. I need to create a channel for each, but I need to be able to archive and access the channel once those projects are complete, as otherwise, the 'live projects' list will become too long unwieldy. Suphatra's response above suggests that only IT admins have the ability to do this, so my question is, if I needed to access a completed project's channel, if IT have archived it, and then they restore it, does that just add it back into the 'live projects' team area?

      • Marc commented  ·   ·  Flag as inappropriate

        I was thinking about using Microsoft Teams as an "even tracker" tool, so that anybody in the team could add new entries about anything done on the production environment to some kind of channel (production channel, lab channel, etc).
        However, this can't be achieved unless the excel export is available, as input data needs to be processed afterwards.

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