Integrate fully with Planner, Sharepoint, and Outlook Tasks, Calendar
Please integrate more with Planner (hopefully soon with Kanban and timeline visualisation channels for tasks) and/or with sharepoint web parts that do this, so all tasks linked in one place. And Outlook as well (for calendar and emails pertinent to chats and tasks). Until then in effect Teams is yet just another tool to use that is not completely integrated for communication + coordination.
We are now preparing for the roll out of Tasks in Teams which will integrate additional features integrating To-Do and Planner. This includes additional list views that also extend to tabs in teams. Further announcements about additional integration in our overall Tasks coherence effort will follow.
You can follow the rollout via our Roadmap item: https://www.microsoft.com/microsoft-365/roadmap?searchterms=57213. To see a preview of the experience, please visit https://youtu.be/rTATVGroEsQ.
Yay, I am so glad people are asking for Planner//SharePoint to be integrated.
This would be really useful! I would like to see my Planner tasks on the SharePoint Calendars please. We have different departments which need to finish a task before the next department can continue, and if I can see on the calendar where the one ends to start the other it would be really really useful.
Also, I am unable to add my planner app to my team site? I did see a tutorial where this was done, but I am not being given the option when adding an app on my site? Please can someone assist me in doing this?
Thanks so much
Joe C commented
The biggest problem I've run into using Planner within Teams is that you notify the ENTIRE Team about comments made to tasks within the board. If you have different projects as different channels and only care about a given Channel it gets quite tiresome and spammy to continuously receive emails about other Planner board. This needs to get fixed to only notifying the users assigned to task and comment originator. This again is another use case for having different membership groups by Channel.
All tasks within a plan is visible in Microsoft Teams however, when I open planner in O365 the tasks are not visible under the same Plan - only under "My tasks".
Brigitte De Ryck commented
When I open the Planner-app through Office365, I don't see the plans that were created on my Team.
I see my team in my Favorites, but I can't see any reference to the different Channels and the Planners of each Channel. I can only see them if I do this through Teams ('go to website'). So there seems to be a sync-issue?
I do see the tasks that are assigned to me in My Tasks.
Is it possible to take this into your improvements? Thanks!
Florin Lascau commented
All data from the apps that can be embedded in Teams should be searchable from the main Teams search. More than that, it's strange that an app that contains comments and notes does not have at least its search tool.
Just to add to what has already been said, it would be great to be able to reference a file on a linked sharepoint site. Nice work MS, there are significant improvements being made to O365 generally almost on a weekly basis it seems
Doug Powell commented
Either in the global search tool and/or as a Ctrl-F function. I am not "mouse co-dependent" and prefer keyboard shortcuts when available.
Craig Bray commented
My use case is the same as Chamo's below. My organization has an existing set of Sharepoint sites and document libraries which we have tweaked and maintained for years. All of our business processes count on the documents managed in Sharepoint. The same goes for OneNote notebooks attached to these existing Sharepoint sites. I would love to add Team chat to our existing "Sales" Sharepoint site, as an example. However, currently if I create a team called "Sales" then an entirely new Sharepoint Site, Document Library and Notebook are created. It's a complete duplication of the existing structure.
Justin Cribbs commented
Just joined Teams today and I'm enjoying the experience to say the least! From the earlier discussion threads, it seems like much integration has come about, so that is encouraging news. Hopefully access to calendar on the mobile apps will be available soon.
I hope this application continues to thrive and increase in adoption rates and utility. If I can be of assistance, please let me know!
Here is my use case, which I suspect others are facing as well:
* I don't want our users to save their files in lots of different SharePoint sites, which makes it harder to find things. I want them to save their files in our existing SharePoint sites, not in the new SharePoint site that Microsoft Teams created automatically (accessed through the Files tab in teams)
* We have already created and used for years an awesome SharePoint document library with a taxonomy managed metadata and views everyone loves
* Therefore, in Teams, I want users to only be able to upload files to our existing SharePoint sites, not in the new SharePoint site that Microsoft Teams created automatically (accessed through the Files tab in teams)
Here are the problems I faced that Microsoft could fix, and the workarounds I did to get it to (kind of) work the way I wanted it to -- you're welcome, Microsoft Team users :)
Problem 1: When I add our existing SharePoint document library in a tab, it does not include the fields and metadata I need.
Workaround 1: Create a new tab not as a SharePoint site, but instead add it as an ordinary website, and put in the URL of your document library. (The UI is not ideal, since there is a left hand nav bar in teams I have to do more scrolling to the right to see all of the SharePoint Document Library view, but at least we can access our views and metadata.)
Problem 2a: I can't hide the default File tab. This means that, instead of going to the new tab I created above to get to our existing SharePoint site, some users will see the files tab and upload file to it, leaving a mess ("wait, did I add the file to my new Team file area or to my existing SharePoint document library?")
Problem 2b: I can't change it so that, when you click on the default Microsoft Teams File tab and upload a file, it actually gets saved in our existing SharePoint Document Library instead of the automatically created new Microsoft Team site.
Workaround 2: In the Team File area, I add a link that goes to the URL of my existing SharePoint document library. I name the link "Use this link to the place to save files." I think click on the top nav bar item Open in SharePoint, and from there I clicked on Site Permissions, and set Site Members' permissions to Read-Only.
Result: Users save their files in our existing SharePoint sites, not in the new SharePoint site that Microsoft Teams created automatically when I created the team, and users have full access to the taxonomy, metadata and views they already know and love from their existing SharePoint site.
Mel Moore commented
So I have a question...
I have a planner, and in my task card I want to link to a folder of resources to be reviewed. How do I do this because it is not working, and the entire link shows up on my task card, not the text I want displayed.
God these bugs Microsoft!
We really need to be able to have MS Teams provide us reminders for calendar appointments that would be listed in the MS Teams calendar basically the same thing as Outlook calendar. If I don't get reminders for meetings the meetings bit is nearly useless to me since that means I still need Outlook open to get these notifications which is double work and pointless.
Erik Nazarenko commented
Along with the current message, people, and file search, our team would greatly benefit from the ability to search for a specific Planner task within the Teams top-left global search bar.
Some of our Planner boards are getting quite large and this would help keeps things organized.
Daniel Schell commented
@Suphatra: I'm not longer able to add a Planner tab to my Team after this latest update - is there any known issue here?
Sven Dinglinger commented
@Suphatra: Are there any new information since March?
I really like the integrated Outlook UI when viewing a Group b/c you still have access to Mail/Skype/Notifications. If Teams/Planner/SP were additional Group tab menu items, this would be a great single point of entry for everything.
One Dashboard to rule them all! Teams Dashboard would have Focused emails, upcoming calendar events, To-Do's (recently released) that includes deadlines created from other team members, Recent Files, Skype widget/link with notifications on incoming calls, etc
This would be all users Home. From there they should be able to get to all Microsoft integrated products
Would be great if Tabs were more flexible. Have tried to create both SharePoint and Website tabs with URLs that call folders and views, but it either won't accept the URLs, insists on libraries only, or accepts the URL but then says 'can't display in frame'.
Toby Lawler commented
SharePoint definitely--and not just a document library. A use case: our project manager syncs the Project task list to a Task list in the underlying Teams SharePoint site. I have to either "Open in SharePoint", or add a Website tab (which has sign in issues) to get at it. It's the same with any other SharePoint tools I want to leverage like surveys.
Carly Moore commented
Please Please Please fully integrate all Microsoft Tasks, particularly Outlook & Planner, it would make planner such a powerful tool for efficiency! - Thank you