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Ability to Control Document Edit Permissions

Currently when a document is added to a Team channel, all members of the channel have full edit rights on the document, which could result in documents being modified by too many people. Having the ability to make the file read-only to the channel except for the doc poster, or toggle editability by members of the channel could help doc owners share information without the risk of losing content to zealous editors in the channel.

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Alex L. shared this idea  ·   ·  Flag idea as inappropriate…  ·  Admin →
Warren responded  · 

Thank you all very much for the great response. The survey is now closed. The feature team will be reviewing all the data that was gathered and responded based on the findings.
Again, thank you for helping us make Microsoft Teams the best it can be.
-Warren

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16 comments

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  • Anonymous commented  ·   ·  Flag as inappropriate

    This still isn't a feature I see you took a survey in 2018. Yes i would like to put training docs and templates so others can download and use them but i don't want them changed in teams. if you lock a document before you put it in teams it seems to give folks trouble when they download it so i don't want to do that

  • Nancy commented  ·   ·  Flag as inappropriate

    I missed the survey time frame but would add a request that this be expedited. Our group would lile to 'lock' our final version of docs that we send to clients to make them unchangeable but also maintain the shareability among our group to view them after all final edits have been made. Thx

  • Anonymous commented  ·   ·  Flag as inappropriate

    Would be an awesome feature to add as I'm the owner of most documents in my department and don't need the entire staff to have access to make changes to certain documents.

  • Anonymous commented  ·   ·  Flag as inappropriate

    This would be a great feature to add. Would it also be possible to only have certain members open a file within the team so that I don't have to create a large number of teams for an individual document?

    Thanks

    Paul

  • Anonymous commented  ·   ·  Flag as inappropriate

    I need this capability in a serious way. My team that I am running has been working with Excel and Word in Teams with fantastic results, with the exception that last week, one of the team members deleted a huge portion of our work. Luckily, we had a backup saved on the share drive that wasn't too outdated, which will save us time. Having the ability to control editing permissions would have saved my team a huge headache.

  • Tom Lander commented  ·   ·  Flag as inappropriate

    It is critical for us that concurrent editing be disallowed; when a file is opened for edit, we require that no one else may modify it until checked back in. Otherwise, we are overwriting each other's changes.

  • Anonymous commented  ·   ·  Flag as inappropriate

    This is important functionality - if I am going to be able to use this tool to support and collaborate on a project using Team.

    We need to be able to take something like a Requirements spreadsheet or a UAT test script that has been approved for a project and lock it after approval. These files could then be unlocked and edited by the Team owner if there was a new revision for additions found during a project test cycle

  • Anonymous commented  ·   ·  Flag as inappropriate

    For awhile I thought I must have been missing something simple. Glad I ran across this post. Yes!!! We need ability to control WHO has editing permissions on these documents.

  • Carrie commented  ·   ·  Flag as inappropriate

    Yes! This is critical for us. Our files are view-able to many people and only the manager and two team leaders should be allowed to edit them. It is important for us to be able to set who has editing rights and who has read-only rights. It would not be helpful if only the person who posted the doc would have editing rights. This could be the default setting, but we would need to be able to add additional editors by name for each document, or for all documents, as needed.

  • Richard Bradley commented  ·   ·  Flag as inappropriate

    It would be great for the owner to be able to choose who can actively collaborate in the edit of a document (editors) and who can only view (viewers).
    Not wishing to take away from the capability of the desktop implementation of editors (e.g. Word, Powerpoint etc.) it would also be very useful to be able to prevent editors from using anything other than the "on-line" version so that we have real time edit collaboration and avoid the issues with one or more people trying to work on their own desktop version of it.

    I might be pushing things a little here but to add to owner, editor and viewer roles it would also be useful to have a "comment" role where the person can't modify the document as such but can embed comments and see comments from others (I'm not referring to the conversation stream associated with the document - I am referring to the comments inserted directly into a document for review). This would be perfect for reviewing contracts and other complex documents where edit control is very important.

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