Create Team from existing SharePoint site, and other requests
#1 User Request on SharePoint:
Enable integration of Microsoft Teams to an existing SharePoint site rather than to always create a new site collection
There have been a few ideas raised on integrating lists, OneNote, document libraries, etc. from an existing SharePoint site with Microsoft Teams, but in summary, it will be best if we could create a team upon on existing site, so that the "Files" and "Notes" tabs would directly reference the existing document library and OneNote in SharePoint. It does not make sense to have two separate sites: one for all the usual SharePoint stuff, and another just for Microsoft Teams.
#2: Link to Existing SharePoint Sites
Trying to link my Team up to an existing SharePoint site - only seem to be able to link to individual folders rather than the whole document library, meaning that if i want all folders on the Team i need to create multiple tabs to get this. Would be good to link to a whole document library rather than one folder.
#3: Other Asks
Post Team chat to SP microfeed
Connect team sites onenote if available (replace default notes)
Add links to existing document libraries (replace default files)
Add links to existing lists
Add support for SharePoint taxonomy and managed metadata, SharePoint views etc :D
This feature request is working its way through the backlog queue. No new details are available yet.
Karen Abbott commented
We're also in the situation where we want to link to folders rather than libraries.
Kim Lichttenegger commented
Hi Suphatra: I tried using this feature, but it doesn't allow me to go to a subfolder within Sharepoint. Only the top level folders. For instance, within my Sharepoint site, I can link to a folder called "Program & Project docs" but not to a specific project folder within that one.
This IS NOT completed! The suggestion is to integrate teams into an existing SharePoint Online site. vs Creating a new site when a Team is created!
Daniel Marin commented
my apologies for my english.
i had troubles with this issue as well, my solutions for this is open the sharepoint folders as a website tab, i know is not the best solutions but work meanwhile microsoft add the correct solution.
hope this will be useful for all of you
@suphatra what exactly did you guys change? this functunality is what we had before when you said this suggestion was completed. I will reiterate what others have said, THIS IS NOT WHAT THIS SUGGESTION IS ABOUT.
1) When making a Team, you should be able to choose an existing SharePoint site and there by:
a) the existing SharePoint document library would become the Files tab in Teams,
2) The existing onenote library would become a tab in Teams,
3) The existing calendar (ehem) would become a calendar in Teams,
In short, a lot of us have existing sharepoint sites that we use on a daily basis. Why would we want 2 sharepoint sites with 2 document libraries for the same project. For example, I have project x with an existing sharepoint site with thousands of existing documents in a library. I want to make a team. Now I have project x sharepoint site and project x team sharepoint site with one doc. library containing those thousands of files and the team doc library with zero. This makes no sense.
Yes, you can add the existing doc library as a tab within the Team. What you have done (which I'm still unsure of what has changed) is only that. You have not done the above, you have not allowed the creation of a sharepoint tab based upon a specific folder within an existing sharepoint document library, and you have not allowed the sending of hyperlinked docs within Teams. Isn't the whole point of SharePoint/OneDrive/O365 is to prevent file duplication and the emailing of files to people? The solution within Teams promotes duplicative files and sharepoint sites for essentially no reason.
Need to be able to link to a folder, rather than a document library! Our document library has folders that are 10-deep... this is a major oversight.
Suphatra - this is not what the what idea described .... - Looks like you completely misunderstanding what people need or you never created a Team in your own application.
Creating new team is going to generate new site collection - named by the name of your team - this is the way you have to create teams by your design. Idea / ticket was to give ability to create team from already existing site (believe or not, people could have some sites already in place before you created Teams :) ).
Then, when you have your team and new site created, Teams are generating subfolders connected with channels - lets say you create Channel "Developers", people are using it, and then you figure out you need to change the name to better reflect a cause - this would be "Dev - Web" - but you want to keep history of it so you don't want new channel. So now you have a channel named "Dev-web" connected with a folder "Developers". We want to change this relation - we want to change those default assignments - not libraries itself because channels are pointing to folders not libraries.
This is I guess very obvious for so many users, it looks like you don't understand the way users work with Teams unfortunately :(
Please change status of this Idea as it is not even close to the solution.
Close - but not close enough unfortunately! And, as a result, still unusable for us... We need to be able to link channels to folders - not sites or Libraries.
When adding a Sharepoint Tab, the dialog states that you can add a link to a Site or Folder. But you can't link to a folder.
Microsoft Dynamics CRM creates folders in a Document Library in SharePoint. Teams needs to be able to link to a folder to be compatible with other Microsoft products! A few years after it was originally requested, OneDrive for Business finally made folder level processing a possibility in the last few weeks. Hopefully it won't be years before the same functionality comes to Teams.
Adding another site is not the same as selecting a sharepoint site when the team is created.
Seb Herrmann commented
Our intranet is a key part of our internal communications for our people – there are several ways that bringing teams into SharePoint would be hugely beneficial for us. Firstly being able to insert channels as a widget or feed on any given page on our Intranet site to bring the collaboration from teams onto pages in our intranet to tie the two platforms together would be great.
Another way we would like to see these integrated - As a user we would like our people to be able to open the intranet and see a ‘home feed’ from teams, on the SharePoint online intranet site. Having the ability to see "activity feed' or a feed that shows latest posts from selected or all channels would be fantastic. Being able to click onto the feed to interact or respond to a message from SharePoint online would be even better! But at minimum if you clicked a message it opened the team’s app to the appropriate message thread to so you could respond.
The key is not to make teams fully functional is SharePoint – but just to provide a way to bring the conversations and collaboration from Teams into the intranet where people can see the company and files and conversations together.
Finally – When I search on the intranet I want to be able to return search results from conversations in teams as well. And be able to filter search result by conversations. Just like I can search files uploaded from Teams, so I should be able to search what was said in Teams. As a user I want to have one place to go to search everywhere across all my files, conversations, e-mail, calendar, notebooks etc – this makes sense to have in SharePoint online. Thanks!
We have started using teams, but run an on premise version of SharePoint. I thought we would move to SharePoint Online, and then hook Teams into that migrated version and work on documents via Teams.
Like everyone else, there is now point doing this as we would still be running two separate SharePoint Online sites, which is just confusing for everyone.
Please introduce the capability to link Teams through to an existing SharePoint Online site.
Syed Mehfooz Ahamed commented
Yes, also sync wiki notes in Teams with wiki page in SharePoint
The SharePoint tab should do more than just libraries. It should enable presentation of any URL-accessible SharePoint content, including Pages, Sites, Lists, Filtered library views and pretty much any url-accessible SharePoint content. We have tried to use the Web Site tab with SharePoint URLs but it won't allow the content to display in a frame.
We need to be able to point to a specific FOLDER rather than an entire document library.
Chris Tobler commented
I agree. It would be great if during the creation of a team I can choose an existing sharepoint site.
Grzegorz Szypa commented
Continued my last proposition, from default with new Sharepoint site will be created Microsoft Teams tea. it will cause less management with users access and it will be more clear. Currentlly if I add sharepoint recource to MT and grant access for user which do not have access in sharepoint, it cause a problem with access management and is really dangerous.
Grzegorz Szypa commented
I am not sure that everything was showed, but in overall I think that Microsoft Teams module should be like build-in functionality for each created sites in Sharepoint, so for example:
- if I create new site, the same contents should be visible in Sharepoint side and Microsoft Teams side.
Under 'Files' make SharePoint Sites available, not just OneDrive! OneDrive is useless to me as a corporate... my documents are in Document LIbraries on sites.
Agreed. In our SharePoint folder structure we have Clients>[Name of Client]. It would be ideal to point Teams to a specific Client folder. Additionally, in each client folder, we have a OneNote for that client. We would want to point Teams to that existing OneNote.
Agree. My organization also has an established SharePoint site with several document libraries. In a channel when adding a tab, I was successful in linking it to one of my established SharePoint libraries and that seems like it will work great. But what I would like to do is be able to Remove (or at least Hide) the default Files tab in the Teams Channel so that the team only sees and uses the specific SharePoint library I have linked for them.
Also, it doesn't seem possible to move the first two tabs (Conversations and Files) to a different position. So unfortunately they will always see the default Files area ahead of my linked SharePoint library that I want them to use.