Allow use of existing OneNotes/documents for channels
My team has a pre-existing OneNote. It would be really helpful to be able to create a tab that uses this, rather than being forced to start with a blank notebook.
Starting today, there’s an updated OneNote option in the Tab Gallery that allows you to create a new notebook for your tab, point to an existing notebook, or link to a particular OneNote section or page.
This update is not yet available for EDU customers, but we’ll continue to update this new OneNote experience to make it easier to bring your important content into Teams!
The release notes can be found at: https://support.office.com/en-us/article/Release-notes-for-Microsoft-Teams-d7092a6d-c896-424c-b362-a472d5f105de
118 commentsComments are closed
I just moved my notes (as Nick Godwin suggested), it was a very simple process.
Jamie Thomson commented
I created my first team today and thought it was pretty cool that that created a SharePoint team site in the background. However, that SharePoint site contained a notebook that is *not* the same notebook as the one in Teams. I think they should be, would make for a much more cohesive, integrated solution.
A small thing, to be sure, but still the right thing to do.
Nick Godwin commented
There's a simple way to solve this issue by moving notes to your Teams' specific channel OneNote. First, sync your OneNote desktop app with your Teams OneNote. It will likely be available when selecting a different notebook.
Then select all the notes in your current OneNote you want to move, right-click and choose "Move Page To". You can then select the Teams notebook you want your current notes to live. OneNote will move them to that specific channel's OneNote and be available in both the desktop app (once synced - about 20 seconds later) and in the Teams OneNote.
Julie Johnston commented
I don't want to synchronise I just want to be able to access any of my one note books. I never work offline I don't want two copies of my notebooks as you get with synchronizing them.
Yes allowing people to map to a section group instead of a section, and to choose an existing section or section group to map would be great.
Martin Dahm commented
I might have missed it below, but I find it restricting that for each channel there is only a section created. We work with section groups in order to allow organisation of all our information in OneNote. I´d like to have the possibility to choose if I want to create a single section or a section group for each channel.
Furthermore I´d like to be able to choose if I want a folder in OneDrive created for each channel or not.
It would be nice to have these choices as options in the dialog for creating new channels.
Tom Raby commented
For a Microsoft Team, it is possible to connect to the existing Office 365 Planner & SharePoint, but not OneNote. This functionality needs to be added for full group integration.
Currently Notes create a new NoteBook but I want to share an existing NoteBook with a channel
Ben Higgins commented
As part of this, I would also suggest decoupling the 1:1 relationship of Channels and OneNote sections. Many teams already have mature and complex OneNote notebooks, and not every channel created in Teams necessitates it's own notebook section. Especially considering that they are currently created automatically.
Ivan Wilson commented
We use different tabs within a notebook for each project. We will probably use a different channel within a single team for each project. I'd like to be able to link the OneNote tab to the channel.
It sounds like there are lots of different scenarios that people want supported. Hopefully you can provide the flexibility to keep everyone satisfied
Pier Luigi Croce commented
As you did for SharePoint.... would be great!!!
yes!, need ability to add specific oneNote pages as a tab if possible, like mentioned below, don't want to migrate entire oneNotes. great start so far!
Serge de Klerk commented
Couldn't agree more!
I've converted an exsting group that already had files and a group OneNote attached and unfortunately after converting the group to a team, these files and OneNote are not linked to the team. I would have hoped that these would come across. The number of files and the size of the OneNote are quite significant, so I can't just transfer them. Especially since we have quite a large number of groups in our organization that have files and Onenotes.....
Without this, the team are currently useless to us
Alex Kinney commented
This would be amazing. The biggest thing keeping this from being a no-brainer of getting on board teams.
Sebastian Betzin commented
It would be even helpful if teams respects existing section groups existing in OneNote.
We are using OneNote very intensivly and to structure your data you Need section groups...
Stuart Bruce commented
The ability to see/use existing notebooks, folders, files etc is essential. Without this, it's basically impossible to start using Teams as there is far too much to migrate over. Which is a shame as it's potentially brilliant.
Aaron Bianucci commented
Interesting enough this seems to be wider then OneNote. If the group is existing everything at the root level of that group is never sync'd to the merged group. Whether conversations, files, or anything else.
For instance if you had 3 file sub folder General, Test, Production, one would assume those would come into teams as channels. They do not. Thus you would never see that in Teams at all unless you created them in Teams then migrated the data over.
Second to that, if someone views it via Outlook on the web, and they create data there it doesn't sync back to teams unless it goes into a subfolder.
Maury Blair commented
agreed on this as well. would like to be able to integrate existing one notes and sharepoint instead of using default. It looks like the option is there to change the sharepoint repository but it is disabled.
I agree, it make no sense to have a feature that add onto existing group, and then show no of the data..... Solution could be as simple as the default channel, linked to the existing Onedrive, OneNote, Planner etc.
Ben Wilson commented
I agree, It is critical to apply all aspects of an existing Group to Teams, to keep all the work together. Our groups are setup by client, so the history of project files, conversations are a must.